whiskey Flat Days Vendor Application

Fees to be collected after acceptance

Vendor booth spaces are 10’x10’ prices are listed PER SPACE
You may reserve multiple consecutive booth spaces depending on availability.

VENDOR FEES FOR EACH 10’x10’ SPACE ARE AS FOLLOWS:
Craft/Commercial Vendor = $250 (Chamber Member) / $300 (non-member)
Commercial Food Vendor = $350 (chamber member) / $450 (non-member)
Non-Profit Vendor/Info Booth (must provide EIN) = $135 (chamber member) / $175 (non-member)
Non-Profit Food Booth Vendor (must provide EIN) = $155 (chamber member) / $205 (non-member)
Rodeo Arena Vendor = $180

ELECTRICITY FOR BOOTHS (optional) Electricity fees are $50 per 15-amp circuit. If you require more amps, then you will need to purchase additional circuits. Electricity where available is extremely limited.

PLEASE READ THE FOLLOWING CAREFULLY

VENDOR SELECTION POLICY

The Kernville Chamber of Commerce Board of Directors approves all vendors in this order:

1. Chamber Member

2. First Right of Refusal

3. Non-Member Year-Round Local Vendor (Kern River Valley)

4. Outside Vendor (based outside of Kern River Valley)

5. Kernville Chamber of Commerce Members will have top priority in placement at all spaces, including Food Booths and Craft/Commercial locations.

6. First Right of Refusal. If a vendor attended the previous year and wants to return, they have the right to do so providing they turn in their application before the deadline AND are a Chamber member. First right of refusal is voided if the vendor is NOT a Chamber member and an incoming vendor is a Chamber member.

7. Year-Round Local Vendors have priority over outside vendors if the above two criteria (bullet 2 and 3) are not met.

8. We reserve the right to limit the number of vendors selling similar items or services. This number will be determined by the Board of Directors based on each event and the type of service.

9. In cases of duplication, priority goes in the order listed under bullet 1 above.

10. Completed Registration consists of the following: completed vendor application, signed Vendor Agreement, Insurance Certificate, proof of valid seller's permit and payment in full.

11. Completed Registration must be received by the due date.

12. Registration completed after the deadline will be accepted ONLY IF space is still available and the products offered enhance the overall vendor mix. A $50 late fee will also be assessed.

13. Vendors that have turned in completed registration forms and payment will be notified of acceptance at least 6 weeks prior to the event.

14. The Kernville Chamber of Commerce reserves the right to reject a vendor with a majority vote if the decision is made that there is reasonable cause for the vendor not to attend.

15. Please note that submitting this form does not guarantee a vendor space. The Whiskey Flat Committee carefully reviews each application, and vendor spaces will be confirmed once applications are approved and payment and insurance have both been received.

VENDOR GUIDELINES AGREEMENT

1. INSURANCE REQUIRED AND PAYMENT UPON ACCEPTANCE. Your space will not be confirmed until all monies are received, a valid seller's permit is confirmed, and insurance requirement is in order.

2. Certificate of Insurance stating: The "Kernville Chamber of Commerce, its Officers, Directors, Members, Employees, and Agents are Additional Insured". Liability must be a minimum of $1 Million. Without a Certificate of Insurance your FEE will be $50.00 per space. This FEE is not insurance, it is a penalty.

3. Photos MUST accompany application, even if you have been here in the past, showing all items you will be selling. Any vulgar, profane, political, or inappropriate items are not allowed and will be asked to be removed. All items for sale are subject to approval before the event. All booths will be closely monitored for quality and rule compliance.

4. Booth locations are assigned on a first come first serve basis. We will do our best to honor requests. However, a request does not guarantee booth location. See attached "Vendor Selection Policy".

5. MANDATORY CHECK-IN. YOU must check-in prior to setup. Vendors will receive a vendor badge indicating their space number. Check-in will be at the chamber office which is located at 11447 Kernville Rd. in Kernville.

6. Check-in will be next to the Gazebo at Circle Park. Check-in hours are as follows: Thursday 02/12/26 9am - 4pm Friday 02/13/26 8am-12pm. Vendors have the option of setting up Thursday after 5p.m. however all booths must be completely set up by NOON on Friday. Badges must be displayed on your booth the entire weekend and must be returned to the chamber information booth or chamber office upon check-out.

7. Check-out for those wanting to leave early they may leave at 5pm on Sunday. For those wanting to stay until Monday check-out will be at noon on Monday.

8. You MUST stay within your own allotted space, as indicated on your space badge. Space size is 10x10. NO SPRAWLING, NO EXCEPTIONS. We are monitoring this closely. Violators will incur additional fees and will be banned from future events.

9. Spaces are to be occupied and remain open Friday 12p.m.- dusk and Saturday & Sunday 9am -6pm. Monday is optional 9a.m.-1p.m. If you need a break, please contact event staff. Any booth packed up before 6PM on Sunday WILL incur addition fees and will be considered last in line in filling spaces in future events.

10. Please keep your area clear of trash, debris, etc. Trash receptacles will be available near the sites. Vendors may NOT deposit cooking grease or oils in trash cans or dumpsters. If depositing large boxes, please make sure they have been flattened. You will be charged a $100 fine to the credit card on file if your booth space is left with trash. NO exceptions. Please notify event staff, if you are unable to remove all booth supplies in a single trip. This will help assure remaining items are not deposed of.

11. Flags or banners that will obstruct the view of other spaces may not be put up.

12. ANY MERCHANDISE INCLUDING, BUT NOT LIMITED TO, BASEBALL CAPS, WESTERN HATS OR SHIRTS OF ANY KIND WITH WORDS "WHISKEY FLAT DAYS" ARE NOT ALLOWED TO BE SOLD. NO EXCEPTIONS.

13. Each vendor is responsible for securing their own electrical cords throughout Circle Park and Riverside Park where the public has access. No electric heaters OR generators are permitted. (Except for food vendors).

14. There is "NO PARKING" around Circle Park, along Frontage Road and Riverside Park. Handicapped parking will be accommodated to the best of our ability. You may park for no more than 30 minutes to load and unload in the morning and evening. THIS WILL BE STRICTLY ENFORCED. Parking will be allowed on Kernville Rd. except during the parade on Saturday. No double parking will be allowed. We have been advised by the Highway Patrol that traffic citations will be issued.

15. Although roving security will be present Friday, Saturday and Sunday evenings, each vendor is solely responsible for their own booth, products, and personal effects. The chamber is NOT responsible for lost or missing items. We love dogs but cannot encourage them. ALL pets must be leashed, or animal control may collect it.

16. This event is rain or shine! In case of wind, bring weights or sandbags for your canopy or EZ-up – staking is NOT ALLOWED in the parks.

CANCELLATION & REFUND POLICY

EVENT CANCELLATION BY HOST The Kernville Chamber of Commerce reserves the right to cancel an event due to circumstances that would make the event non-viable.

If the Kernville Chamber of Commerce cancels an event, registrants will be offered a full refund.

If an event is postponed, registrants will have the option of receiving a full refund or transferring registration to the same event at the future date.

The event registration is non-transferable.

EVENT REGISTRATION CANCELLATION BY PARTICIPANT The deadline to receive a refund for cancellation is as follows:

• 30 days prior to event - 100%

• 29 - 15 days prior to event - 50%

• Within 14 days prior to the event - 0%

Cancellations will be accepted via phone or email but must be received by the stated deadline.

• All refund requests must be made by the attendee or credit card holder.

• Refund requests must include the name of the attendee.

• Refunds will be credited back to the original credit card used for payment.

• The event registration is non-transferable.

INDEMNITY AGREEMENT

As the undersigned vendor applicant, I agree, on behalf of myself (and my heirs, devisees, representatives and assigns) to indemnity, defend and hold harmless the Kernville Chamber of Commerce, its officers, board, Members, employees, volunteers, and agents (to the fullest extent authorized by law) from all losses, damages, injuries, death, claims, suits and expenses, including attorney's fees, of any type or nature arising out of or relating to my/our presence on (or access to) and participation at properties where the event is held. I further understand that liability insurance protection is solely my responsibility and none is provided by the Chamber's insurance policy.